DONOR PRIVACY POLICY

Our Commitment to our Donors

Boys & Girls Clubs of Mason Valley (BGCMV) believes in safeguarding personal information and ensuring that privacy is respected and protected for donors, local Boys & Girls Clubs, all youth, volunteers, vendors and members of the Alumni & Friends Association. We will use personal information to keep donors, friends, vendors, volunteers and alumni informed of our activities including our programs, special events and funding needs. We respect all requests to remain anonymous. We will always provide an opt-out procedure for donors and others who receive such materials to request that their names be deleted from similar mailings, phone calls, faxes or electronic communications in the future. Donors, friends, volunteers and alumni may contact BGCMV at any time and we will gladly accommodate your preferences. Individuals may choose to opt-out of electronic communication including emails and faxes. Individuals may also request that their record be flagged as do not call. BGCMV will honor all or a combination of these opt-out preferences.

DONOR INFORMATION

Sharing

  • BGCMV will not sell, trade, rent or exchange its donor list and donor’s personal information with any other organization.
  • BGCMV will not sell, trade, rent or exchange any donor lists from any Boys & Girls Clubs.
  • BGCMV never sends out mailings on behalf of other organizations.
  • BGCMV expects vendors to uphold privacy guidelines. If data is shared, a Non-Disclosure Agreement will be entered into with the vendor and the sharing of data is prevented by contract stipulations that are present in contacts between BGCMV and our vendors.

Collection of Data

BGCMV collects personal data through event registration, email subscription, online donation services, postal mail, wire transfer, phone and other electronic means. We only collect this information when users submit it voluntarily or through the public domain. If a user prefers not to submit such information online, they may contact BGCMV to determine an appropriate channel to transmit this information. Futhermore, we at BGCMV cannot see credit and debit card information when used for online donations as this is securely hidden in our CRM.

  • From these services, we may collect a person’s first name, last name, email address, company, position, secondary email address, address, city, state, zip code, and phone numbers (home, work, or mobile). We may collect event-specific information pertaining to a person’s attendance, meal preferences and guests. We may collect the provided name and email of a spouse, contributor or foundation to facilitate the recognition for a gift. This confidential information is kept on file for IRS purposes.
  • BGCMV complies with CANSPAM and at any time donors, volunteers, alumni and friends may opt- ou” or be removed from our contact lists and can unsubscribe to emails. BGCMV will discontinue contact with any person upon oral or written request. For questions regarding our privacy policy or to contact us to make an opt-out request please feel free to contact us at:

Boys & Girls Clubs of Mason Valley
124 N. Main Street
Yerington, NV 89447
775-463-2334

  • BGCMV will maintain an electronic record in our database of all requests for discontinuance of contacts. Oral requests will be recorded in writing by BGCMV staff and will then be permanently recorded in the electronic donor database.

Storage of Data

  • Donor information is maintained in a password protected, secured database. Only authorized personnel have access to this information and only for appropriate business purposes. This information is shared with board members and authorized staff, only on a confidential and need-to-know basis.

Online Security and Enforcement

BGCMV has an online donor privacy policy. The policy may be viewed here BGCMV Online Donor Privacy Policy. This is a summarization of key points.

  • When we transfer and receive certain types of sensitive information such as online donations and account information, we direct visitors to a secure server, which communicates via SSL encryption and which has been designed to reduce the possibility of interception and hacking. You’ll know that you’re in a secure area of our website when the “http” portion of the BGCMV website address in your browser changes to “https.” The “s” stands for “secure.” “We operate secure data networks protected by industry standard firewall and password protection systems. Our security and privacy policies are periodically reviewed and enhanced as necessary. Only authorized individuals, whom are required to comply with our privacy policy, have access to the information provided by our customers.
  • Cookies – Cookies may be used in connection with BGCMV’s digital properties, for targeted remarketing. A cookie is a small amount of identifier data that is sent to your browser from a web server and stored on your computer’s hard drive. By using cookies, information is potentially collected without your express knowledge. Most browsers are initially set to accept cookies but permit you to change the setting to refuse cookies or to be alerted when cookies are being sent. While refusal to accept cookies will not prevent the use of some portions of this site, other portions of this site may not function properly without cookies. You can reject cookies or cancel them by instructing your Web browser accordingly.
  • IP addresses – BGCMV may also collect IP addresses, domain names, and similar items regarding users of this site to measure the number of visits, pages visited, average time spent on this site, and similar items. BGCA may also use your IP address to diagnose problems with our server, to administer our website and for statistical metrics used to track website visitor traffic.
  • Credit Cards – BGCMV is compliant with The Payment Card Industry Data Security Standard (PCI DSS). This is a set of requirements designed to ensure that ALL companies that process, store or transmit credit card information maintain a secure environment. Essentially this includes any merchant that has a Merchant ID (MID).
  • The Payment Card Industry Security Standards Council (PCI SSC) was launched on September 7, 2006 to manage the ongoing evolution of the Payment Card Industry (PCI) security standards with focus on improving payment account security throughout the transaction process. The BGCMV finance department manually processes credit card refunds. At all times efforts are made to protect card numbers.
  • The PCI DSS is administered and managed by the PCI SSC (www.pcisecuritystandards.org), an independent body that was created by the major payment card brands (Visa, MasterCard, American Express, Discover and JCB). It is important to note, the payment brands and acquirers are responsible for enforcing compliance, not the PCI council. A copy of the PCI DSS is available here.
  • BGCMV does not store credit card numbers.
  • Credit card refunds are processed under strict guidelines.

Annual Report

  • BGCMV publishes a list of the names of donors over a designated amount in an annual report. Options for anonymous giving and opt-out selections are available. Please contact BGCMV for these requests.